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Patient Data

General Data Protection Regulations (GDPR)

The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe, and the legal rights you have in relation to your own data.

The regulation applies from 25 May 2018, and will apply even after the UK leaves the EU

 What GDPR will mean for patients:

  • Data must be processed lawfully, fairly and transparently
  • It must be collected for specific, explicit and legitimate purposes
  • It must be limited to what is necessary for the purposes for which it is processed
  • Information must be accurate and kept up-to-date
  • It can only be retained for as long as is necessary for the reasons it was collected

There are also stronger rights for patients regarding the information that practices hold about them. These include:

  • Being informed about how their data is used
  • Patients to have access to their own data
  • Patients can ask to have incorrect information changed
  • Restrict how their data is used
  • Move their patient data from one health organisation to another
  • The right to object to their patient information being processed (in certain circumstances)

Our Privacy Notice - gives details on how we will achieve this to comply with our legal obligations and from time to time, as directed by the Secretary of State for Health or other recognised Statutory Authority. Please  click here for further details and to learn more about the way we look after your data.

Your Health Record - an explanation and who can access it

Sharing Information with NHS Gloucestershire Clinical Commissioning Group (CCG) - Fair Processing Notice

Joining Up Your Information - Fair Processing Notice

Clinical Audit Presentation

National Diabetes Audit (NDA) - This is an important national project about diabetes care and treatment in the NHS. To take part we will share informatiom about diabetes care and treatment with the NDA. The type of information, and how it is shared, is controlled by law and enforced by strict rules of confidentiality and security. For further information please see the Patient Leaflet. If you do not want your information to be used as part of this audit please let the Receptionist know. This will not affect your care in any way.

GP2GP- Transferring your electronic health record - patient information leaflet


All consultations within the practice are made in the strictest confidence. This applies whatever the age of the patient. All the staff of Hilary Cottage Surgery are bound by a confidentiality agreement.

Freedom Of Information Publication

FOI Publication

Summary Care Record

Your Summary Care Record contains important information about any medicines you are taking, any allergies you suffer from and any bad reactions to medicines that you have previously experienced.

Allowing authorised healthcare staff to have access to this information will improve decision making by doctors and other healthcare professionals and has prevented mistakes being made when patients are being cared for in an emergency or when their GP practice is closed.

Your Summary Care Record also includes your name, address, date of birth and your unique NHS Number to help identify you correctly.

You may want to add other details about your care to your Summary Care Record. This will only happen if both you and your GP agree to do this. You should discuss your wishes with your GP practice.

Healthcare staff will have access to this information, so that they can provide safer care, whenever or wherever you need it, anywhere in England.

Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you.

Who can see it?

Only healthcare staff involved in your care can see your Summary Care Record. 

How do I know if I have one?

Over half of the population of England now have a Summary Care Record. You can find out whether Summary Care Records have come to your area by looking at our interactive map or by asking your GP

Do I have to have one?

No, it is not compulsory. If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery. You can use the form at the foot of this page.

Adding more information to your Summary Care Record.

You can now choose to include more information in your Summary Care Record such as significant medical history (past & present), information about management of long term conditions, immunisations and patient preferences such as end of life care information, particular care needs and communication preferences.

Additional information will only be included in your Summary Care Record after discussion between you and your GP practice and only if you give your permission. Once you have chosen to add additional information to your Summary Care Record, your GP practice will continue to do so and keep it up to date. Remember, you can change your mind at any time by simply letting the practice know. Click here to access a Patient Information Leaflet.

Vulnerable Patients & Carers 

Certain vulnerable groups such as those with Dementia or with detailed and complex health problems can particularly benefit from additional information in their Summary Care Record. If you are a carer for another person and believe that they may benefit from additional information in their Summary Care Record, then you can discuss this with them and the GP practice.

If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery.

Subscribe to the newsletterDownload the opt out form >>>>

To read further information about Summary Care Records please click here 

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