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Patient Data


bluefolder All consultations within the practice are made in the strictest confidence. This applies whatever the age of the patient. All the staff of Hilary Cottage Surgery are bound by a confidentiality agreement.

Computer data

The practice holds personal data on the practice computer system in order to manage the medical care of our patients. Repeat prescriptions and letters with advice on health checks and treatment are generated from its data. We ask that you acknowledge invitations when you receive them. The practice also takes part in medical audits. Therefore, medical records will be accessed for audit in order that clinical standards are maintained.

Confidentiality is a vital consideration and is preserved under the Data Protection Act; we are registered under the Act. You may request a copy of the data held about you on our computer system and this will be provided. A fee will be payable. 

Freedom Of Information Publication

FOI Publication

Summary Care Record

Your Summary Care Record contains important information about any medicines you are taking, any allergies you suffer from and any bad reactions to medicines that you have previously experienced.

Allowing authorised healthcare staff to have access to this information will improve decision making by doctors and other healthcare professionals and has prevented mistakes being made when patients are being cared for in an emergency or when their GP practice is closed.

Your Summary Care Record also includes your name, address, date of birth and your unique NHS Number to help identify you correctly.

You may want to add other details about your care to your Summary Care Record. This will only happen if both you and your GP agree to do this. You should discuss your wishes with your GP practice.

Healthcare staff will have access to this information, so that they can provide safer care, whenever or wherever you need it, anywhere in England.

Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you.

Who can see it?

Only healthcare staff involved in your care can see your Summary Care Record. 

How do I know if I have one?

Over half of the population of England now have a Summary Care Record. You can find out whether Summary Care Records have come to your area by looking at our interactive map or by asking your GP

Do I have to have one?

No, it is not compulsory. If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery. You can use the form at the foot of this page.

Adding more information to your Summary Care Record.

You can now choose to include more information in your Summary Care Record such as significant medical history (past & present), information about management of long term conditions, immunisations and patient preferences such as end of life care information, particular care needs and communication preferences.

Additional information will only be included in your Summary Care Record after discussion between you and your GP practice and only if you give your permission. Once you have chosen to add additional information to your Summary Care Record, your GP practice will continue to do so and keep it up to date. Remember, you can change your mind at any time by simply letting the practice know. Click here to access a Patient Information Leaflet.

Vulnerable Patients & Carers 

Certain vulnerable groups such as those with Dementia or with detailed and complex health problems can particularly benefit from additional information in their Summary Care Record. If you are a carer for another person and believe that they may benefit from additional information in their Summary Care Record, then you can discuss this with them and the GP practice.

If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery.

Subscribe to the newsletterDownload the opt out form >>>>


Data Sharing

Your Health Record - an explanation and who can access it

Privacy Notice

This practice may supply personal health data to comply with its legal obligations from time to time, as directed by the Secretary of State for Health, or other recognised Statutory Authority.

Please  click here for further details explaining why the practice collects personal health data information and how that information may be used.

Sharing Information with NHS Gloucestershire Clinical Commissioning Group (CCG) - Fair Processing Notice

Joining Up Your Information - Fair Processing Notice

Clinical Audit Presentation

National Diabetes Audit (NDA) - This is an important national project about diabetes care and treatment in the NHS. To take part we will share informatiom about diabetes care and treatment with the NDA. The type of information, and how it is shared, is controlled by law and enforced by strict rules of confidentiality and security. For further information please see the Patient Leaflet. If you do not want your information to be used as part of this audit please let the Receptionist know. This will not affect your care in any way.

GP2GP- Transferring your electronic health record - patient information leaflet

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